Dear [Shareholder/Director’s Name],

Notice is hereby given that an Extraordinary General Meeting (EGM) of the Board of Directors of [Company Name] will be held as follows:

Date: [DD/MM/YYYY]

Time: [HH:MM AM/PM]

Venue: [Registered Office / Virtual Meeting Link]

Agenda:

To consider and approve the following Board Resolution:

“RESOLVED THAT [insert resolution matter – e.g., the Company be authorized to raise additional capital by issuance of equity shares].”

Any other matter with the permission of the Chair.

All members are requested to attend and cast their vote on the resolution. For those unable to be present physically, please register your consent/proxy via the link below:

For further details or supporting documents, please contact [Company Secretary/Compliance Officer’s Name].

Sincerely,

[Name]

[Designation]

[Company Name]